Cambridge Lindy Hoppers

Lindy Hop swing dancing in Cambridge, UK

Constitution

Name and objectives

  1. The name shall be Cambridge Lindy Hoppers.
  2. The society’s main aim will be to teach and promote Lindy Hop in the city of Cambridge and surrounding areas. Teaching should occur on a weekly basis during the whole year. Events will also occur during the whole year, but less frequently than classes.
  3. The society is a non-profit making organisation. All profit and surpluses will be used for the benefit of the club.

Regulations of membership

  1. The society shall consist of a committee and members. It is not necessary for the committee to be dancers.
  2. The membership is open to everyone. There will be no exclusion of membership due to sexual orientation, race, religion, gender or political views. Members, including members of the committee, do not have to be members of the university.
  3. All members will have voting rights at General meetings.
  4. Members, including the committee, must pay a membership fee. The membership fee shall be at the discretion of the committee.
  5. Both members and non-members are welcome to classes. Charges or classes shall be at the discretion of the committee.

Committee

The committee should consist of a president, a vice president, a Junior treasurer, a secretary and others as specified below.

  1. Each member of the committee shall have a single vote, even though a position is shared.
  2. The President shall act as Chairman, at the Committee meetings and at the Annual General Meeting (AGM). The President shall retain overall responsibility for the club and its administration.
  3. The Vice President shall act as a Chairman at committee and general meetings whenever the President is unable to do so and be in charge of classes (including venues).
  4. The Secretary shall take the minutes at committee and general meetings, deal with the communication with the university’s student union and the societies’ syndicate.
  5. The Vice Secretary shall be in charge of equipment and any material the society may need and be in charge of memberships.
  6. The Treasurer shall be responsible for all the society’s money, pay all bills, be a signatory for the society budget, keep a record of all financial transactions and write an annual financial report.
  7. The social secretary/ies shall be mainly in charge of events, such as social dancing, and performances.
  8. The Publicity Officer, shall be responsible for the co-ordination of the production and distribution of publicity material.

Committee Meetings

  1. The Committee shall meet at its own discretion.
  2. The conduct of the Committee meetings shall be at the discretion of the Chairman.
  3. Each Committee member shall have one vote at Committee meetings, and a decision shall be carried by a majority vote. In order to register this vote, the member must be present at the meeting when the vote is called.

Committee Changes

  1. At a committee meeting, a challenge to a post must have at least two thirds of the total committee present in favour of the motion.
  2. A Committee member may be expelled from the committee provided that at least two thirds of the total committee present are in favour of the motion.
  3. A member may join the committee provided that at least two thirds of the total committee present are in favour of the motion.
  4. In the event of a member of the committee resigning, a committee member may be temporarily take vacant position, whilst another member to take the position is searched for.

Annual General Meeting

  1. The AGM shall be held annually. All members are entitled to attend the AGM.
  2. At the AGM:
    1. The Minutes of the previous AGM shall be presented and approved;
    2. The financial statements for the preceding financial year shall be presented and approved;
    3. The Committee for the following year shall be elected;
    4. Proposals for Constitutional Amendments shall be discussed and voted upon;
    5. Any other business shall be conducted.
  3. Nominations for members of the Committee shall be both proposed and seconded by members of the society. All nominees must have agreed to their nomination.
  4. Each member may produce one vote only for each committee position.
  5. Elected Committee members shall assume their posts as from the end of the AGM at which they are elected.
  6. At an AGM, each member shall have one vote. To use this vote the member must be present at the meeting when the vote is called. A decision shall be carried by a majority vote.
  7. At least two week’s prior notice to an AGM shall be given.
  8. Notice of any Committee meeting shall be given at least one week in advance unless all Committee members agree otherwise.

Finances

  1. The society shall maintain a bank account.
  2. Cheques drawn on this account shall require the signature of either the President or the Treasurer.
  3. The society shall have a Senior Treasurer in accordance with the University regulations. Any change in Senior Treasurer must be approved by majority vote at a committee meeting. The Senior Treasurer may be removed from office by a two-thirds majority vote at a committee meeting.
  4. The accounts of the society shall be audited by the Senior Treasurer or by a professional accountant appointed by him or her.
  5. No member of society or its Senior Treasurer shall be individually liable for any debt or other obligation of society which is properly incurred or entered into on behalf of society.

Constitution

  1. A copy of the Constitution shall be available for reference by any ordinary member.
  2. Any alterations or additions to this Constitution must be presented at the AGM and voted upon. All members have one vote, and a majority vote in favour is required for alterations or additions to occur.
  3. Proposals for constitutional amendments shall be proposed and seconded by members of the society and should be submitted by one week in advance of an AGM. Constitutional amendments shall be presented at an AGM and voted upon.

Last updated: Friday, 6 July 2007.